StationSync.

StationSync — AI operations for store owners

You close. It works.
By morning, it’s done.

Money walks out of a store quietly — a price set too low, a void that wasn’t real, a tank that doesn’t add up. Most owners find out weeks later, if ever. StationSync is the AI agent inside your books every night: margin analysis that catches the underpriced items, a fraud audit of every transaction, fuel and lottery checked to the penny. And after all that — YOUR PAPERWORK’S DONE TOO. Your crew sends two photos at close; by MORNING you get a short report: the figures, and the flags.

They sell software you still have to run. StationSync does the work — live every night in real stores. First 20 days at the founder’s own stores: 393 prices corrected · Thousands saved and reconciled — $2,874 a year put back, and counting. · every transaction audited · a $600 discrepancy reconciled to the penny.

Call or text 727-459-6563

Free trial week on your first store  ·  No new hardware  ·  Works with your existing books and back office

Free trial weeks for this month close in
393
prices corrected in the first 20 days at the founder’s own stores
3 stores
running on StationSync live, every night — fuel, convenience, and liquor
2 photos
is all your crew sends each night — the closing sheet and the lottery report
Built for Gas stations Convenience stores Liquor stores Multi-store operators

How it works

One night with StationSync

No new hardware, and nothing new for your crew to learn. The agent works inside your existing accounts and books — your workbooks, Excel, Google Sheets, or QuickBooks workflow — in your format.

AT CLOSE

Your crew sends two photos

The daily closing sheet and the lottery terminal report, sent from the phone already in their pocket. Handwriting is fine — the agent is trained on real, messy closing sheets, not perfect forms.

OVERNIGHT

The agent enters and verifies

Every figure is read, entered into your books, and cross-checked — sales against the POS, lottery against the state terminal report. If a photo is unreadable, the agent requests a clearer one. It never guesses a number.

SAME NIGHT

Every transaction is audited

Voids, no-sales, refunds, payouts, and overrides — reviewed nightly and sorted by cashier. Cash over/short is measured against your crew’s own figures, while it is still fresh enough to correct.

BY MORNING

You read one short report

Per store, on your phone: sales entered, cash position, lottery status, tank levels with days of supply, and anything flagged. If a fuel grade crosses your low level, the report leads with an order-gas alert.

Capabilities

The back office, handled nightly

Six disciplines, one agent, every night your store is open — weekends and holidays included.

01 Nightly paperwork

Crew closing photos become finished books — entered and complete before you open. Receipts and supplier invoices are reconciled and filed along the way, so month-end stops being a shoebox.

02 Lottery, verified

Online sales and cashes reconcile against the state lottery terminal report; pack counts verify against the POS, with new pack activations tracked nightly. A shortage is pinned to the shift it happened on — surfaced, not buried.

03 Transaction audit, by cashier

Every transaction, every night: voids, refunds, no-sales, payouts, and overrides. Each payout carries a paid-to name; in-house charges and ROA track to the account. Honest mistakes get corrected — patterns reach you with names, amounts, and times.

04 Margins and price work

Gross-profit margin analysis by department and category, in your formulas. Supplier invoices are cross-checked against shelf prices; under-margin items are flagged with proposed raises. Approved changes are executed in batches and read back verified. Nothing reaches your registers without your explicit approval — that rule is absolute.

05 Fuel and tanks

Tank balances by grade, read nightly, with days of supply calculated for you. Deliveries are logged from the ticket photo and confirmed against the balance rise. A daily fuel-market briefing at market close covers oil prices, what is driving them, and what it means for your pumps — and on your word, pump prices move with the market.

06 One agent, every store

Ask your agent about your store and get answers drawn from your own data. Larger jobs run overnight and arrive with the morning report. A single agent serves all your locations — each store’s books kept separate, one consolidated report.

Results

Proven where it matters —
in a working store

StationSync was built by a store owner and runs every night in his own three stores. In its first 20 days at the creator’s own stores:

Prices corrected in 20 days
Across the creator’s own stores 393
Cash void flagged by the audit —
held for the owner’s ruling $100
Lottery discrepancy detected overnight —
reconciled to the penny $600
Saved and reconciled on prices after supplier-cost
cross-checks — with many more to put back $2,874 a year

And the loss it prevents is larger still: one forgotten fuel order can cost $1,000 or more on a single load. StationSync watches your tanks every night.

See the full proof — every catch, dated →

StationSync, the full story — the night shift you never have to hire.

A convenience store at sunrise — coffee and phone on the counter, the morning report already in

By the time the first coffee is poured, the books are already done.

Proof — full audit reports

$30,212 A YEAR FOUND — ACROSS 5 STORES

$2,517.63 a month

Full audit reports — every figure pulled from each store’s own books. Store names withheld — our clients keep their data. You do. 100%.

Client 1
Convenience + fuel
$6,405 / year
$533.73 a month
See the full report →
Client 2
Convenience + fuel
$8,316 / year
$693.00 a month

Based on one full day × 30 — see report

See the full report → Transaction audit — one full day →
Client 3
Convenience + fuel + deli
$8,288 / year
$690.70 a month
See the full report →
Client 4
Gas station + convenience
$4,747 / year
$395.60 a month

On costed items — see report

See the full report → Fraud & accuracy audit findings →
Client 5
Convenience + fuel
$2,455 / year
$204.60 a month

On costed items — see report

See the full report → Fraud & accuracy audit findings →

Margin checks

It watches your prices, too

Every delivery quietly moves your costs — and shelf prices rarely move with them. StationSync cross-checks your supplier invoices against the price book in your back office and measures each item against your own margin targets. Anything that has fallen behind is flagged with a suggested price.

  • One recent beverage pass checked 150 products across 3 stores and flagged 43 underpriced items — including a 2-liter soda selling at a 7% margin because its cost had crept up unnoticed.
  • A beer pass over 18 products found most items sitting just under a 25% margin target — small leaks, most of them fixed with a +$0.10 adjustment.
  • Raises are proposed, never imposed — you approve the list, the agent applies it in one batch and reads every price back verified.
STATIONSYNC — MARGIN CHECK SAMPLE
Products checked150 · 3 stores
Underpriced items flagged43
2-liter sodaCost $2.32 — margin only 7%$2.49→$3.89
15-pack soda cans$10.99→$14.39
Protein shake, 14 oz$4.29→$5.19
Beer — 18 products checkedMost just under the 25% targetMostly +$0.10 fixes
From a real margin check — store, supplier, and brand names removed. Every price shown is a suggestion; nothing changes without the owner’s approval.

Control & privacy

Your agent. Your data.
Your approval.

StationSync is deliberately built so the owner never gives up control:

  • Your own agent — its own number and logins, working only in your accounts.
  • Your data stays yours — never shared, pooled, or sold. Ever.
  • Nothing changes without your approval — prices, items, and pump prices move only on your word.
  • It never handles money — no cash, payroll, or bill pay. It does the paperwork about the money: every dollar recorded, verified, and flagged.
  • Your CPA stays your CPA — StationSync hands over clean, organized numbers; taxes stay with you and your accountant.
  • Pause or stop anytime — you stay the boss; the agent does the night work.
A MORNING AT A GLANCE EVERY DAY
Opening checklistComplete ✓
Cooler temperature38°F ✓
Books for yesterdayEntered & verified ✓
LotteryReconciled ✓
FuelAll grades above reserve
Open flagsNone
The standard StationSync sets for itself every morning: open on time, books closed, nothing unexplained.

Pricing

Call for pricing

Every operation is different, so pricing is quoted per store — one call or email gets you a straight number. And you don’t pay anything to find out if it works: trial week available on your first store — run StationSync FREE, side by side with your current process, and compare the morning reports.

Call or text 727-459-6563 Email hello@stationsync.ai

Running several stores? Custom pricing for multi-store owners.

The fee pays for itself — in days, not months. 20 days in the founder’s own stores: 393 prices corrected, $2,874 a year recovered — thousands saved and counting, money back every single day, every transaction audited. StationSync gets paid out of what it finds, and the stores still come out ahead.

Now imagine — how much would you save in months?

FAQ

Straight answers

YES — IT’S JUST TWO PHOTOS

The daily closing sheet and the lottery terminal report. That is the whole job for them — sent from the phone already in their pocket, handwriting and all. The agent is trained on real, messy closing sheets. If a photo is blurry or a figure cannot be read, it books everything else, flags the unclear figure, and posts one short request in the crew group for a clearer photo. It never guesses.

INTO YOUR BOOKS

Into your existing workbooks, Excel, Google Sheets, or QuickBooks workflow — in your format. Nothing new for you to learn, and nothing is forced to fit: if the numbers do not tie, the difference is flagged the same night, with the figures.

YES

Online sales and cashes reconcile against the state lottery terminal report; physical pack counts verify against the POS. The difference is a shortage pinned to the shift it happened on — and when a $600 lottery discrepancy surfaced overnight at our own stores, the audit traced it to a hand-corrected pack count and reconciled it to the penny.

YES — EVERY TRANSACTION

A daily audit of every transaction, sorted by cashier: voids, no-sales, refunds, payouts, and overrides — it caught a $100 cash void that was never re-rung, the same night. It watches the transactions, not the people: honest mistakes get corrected, and patterns reach you with names, amounts, and times. What you do with it is your call.

YES

Tank balances by grade are read nightly and days of supply are calculated for you. When a grade crosses your low level, the morning report leads with an order-gas alert — one forgotten order can cost $1,000 or more on a single load. Deliveries are logged from the ticket photo and confirmed against the balance rise.

NEVER

Nothing is sent to your registers without your explicit approval — that rule is absolute. Prices you approve are changed in batches, in the back office, and read back verified. The same applies to pump prices: they move on your word, when the market moves.

YES

Supplier invoices are cross-checked against your shelf prices, and gross-profit margins are analyzed by department and category in your own formulas. Under-margin items are flagged with proposed raises — you approve, the agent executes. At our own stores, this recovered $2,874 a year — and it keeps coming back every day.

THE ONE YOU HAVE

Any system that produces a closing report. Modisoft and OctoPos are running live on StationSync today, and no new hardware or software is required.

You do. 100%. Your numbers stay yours. StationSync works inside your back office — we never own, sell, share, or lock up your data, and no competitor ever sees your figures. If you ever leave, your data leaves with you: all of it, no ransom, no export games. We do the work. You keep control.

NO — IT SUPPORTS THEM

StationSync does not file taxes and never handles money — no cash, payroll, or bill pay. It produces clean, organized, verified numbers every night, which makes your CPA’s work easier. What you share with them is always your call. You can also pause or stop the service at any time.

DAYS — WITH A FREE TRIAL WEEK

Setup takes days, not weeks: your closing sheets are designed, your books mapped, and the first nights run watched until the work is proven on your store. Start with a free trial week on your first store and compare it side by side with your current process. All we need is access to your closing reports and your books, and a crew that can send two photos a night.

Tomorrow morning, your books could already be done.

Start with a free trial week on your first store. Your crew changes nothing but two photos a night — StationSync does the rest, and you judge it by the morning report.

Call or text Al727-459-6563 Emailhello@stationsync.ai